Storing and sharing documents
Folders, files, links and your own text documents and spreadsheets for a team or club – with visibility, trash and an editor in the web dashboard.
Documents is where you collect everything the team needs: match schedules, forms, links to Google Docs, or your own text documents and spreadsheets. Every team and every club has its own document collection.
Opening documents
- Team: open the team, tap ⋮ at the top and choose Documents.
- Club: open the club page and choose Documents there.
Team and club documents are completely separate – club folders don't show up in the team and vice versa. What you see depends on each folder's visibility.
The search field searches all folders by name. Press and hold folders and documents you use often to add them to your favourites.
Adding something
Tap +. Depending on your permissions you'll see these options:
| Option | What it does |
|---|---|
| Create folder | new folder (managers only) |
| Create document | your own text document |
| Create spreadsheet | your own spreadsheet with formulas |
| Add link | link to Google Docs, Drive or any web page |
| Upload file | file up to 100 MB |
Every team and club has 10 GB of storage. Items in the trash count towards it.
Who can do what
| Permission | Default in a team | Default in a club |
|---|---|---|
| Manage documents – see everything, create folders, rename, move, delete | coaches, supervisors | coaches, admins |
| Manage document visibility – decide who sees what | coaches | admins |
On top of that, a folder can give Write access to individual members, roles or subgroups. Anyone with write access can add files, links, documents and spreadsheets to that folder and move their own items. More on roles in Roles and permissions.
Setting visibility
- Press and hold a folder and choose Visibility.
- Choose who sees the folder: Inherited (same as the parent folder), All members, Specific roles or Subgroups.
- Under Additional members you give individual people Read or Write access.
Without read access, only members with manage rights can see the folder. For individual documents and spreadsheets there's also Sharing & link.
Deleting and the trash
Deleted items go to the Trash (⋮ at the top right, for managers). They stay there for 30 days and are then deleted permanently. Until then you can Restore them or Delete forever.
If you delete a folder, the folder itself is removed straight away – its contents move to the trash.
Documents and spreadsheets in the app
- Tap a document to view it. With write access the pen icon (Edit) appears; tap Done to stop editing.
- In text documents you can add paragraphs, headings, lists and dividers, and make text bold, italic or underlined.
- In spreadsheets you enter values or formulas, e.g.
=SUM(A1:A5). The results are calculated in the web dashboard. - Download as PDF saves a document or spreadsheet as a PDF.
- Open in dashboard opens the item in the web dashboard.
Uploaded files open in your phone's file viewer.
In the web dashboard
In the web dashboard you'll find documents in the sidebar – for a team under Communication → Documents, in club mode under Club → Documents. Use New (or right-click an empty area) to create folders, text documents, spreadsheets and links, or to upload files. You can also simply drag files into a folder.
Built-in editors: you edit text documents and spreadsheets right in the browser – even at the same time as others. You can see who's in the document, and changes are saved automatically.
- Text: headings, lists, task lists, links, page breaks, find and replace, outline. Export as PDF (via the print dialog) or Word (.docx).
- Spreadsheet: formulas such as
SUM,AVERAGE,IF(German names work too), number formats, colours, sorting and frozen rows or columns. Export as PDF or Excel (.xlsx).
Sharing & link copies a link to a text document or spreadsheet. It only works for people who are allowed to see the document.